Our email to City Gallery re: meeting with hosts

Hi xxx,

Could we please use the boardroom on tuesday the 23rd of January at
6pm for about half an hour to an hour? We'd just like to introduce
ourselves to the hosts, and brief them a little on our project and how
we'd like them to be involved. We don't need any supervision, infact
Andrea is happy to lock up the gallery afterwards if need be, and can
also organise the inviting of the hosts to the meeting (we'll each
bring some kind of plate of food to try and entice the hosts to the
gallery after-hours)

We thought about trying to incorporate our briefing into your walkthru
with the hosts before the exhibition-and we havent entirely ruled out
this option for the hosts who are unable to attend on the 23rd-but we
thought it'd be nice to have a small get together in an informal
environment to give hosts an opportunity to ask questions about the
project. Because our project relies on participation in order to
succeed, we feel that by getting them on board as early as possible we
can better invest in them. Andrea will also contact the hosts via
email and post information on the hosts' noticeboard to avoid any
confusion over the purpose of the project.

We're happy to run the briefing ourselves and look forward to your
response in regards to the borrowing of the boardroom.

Many thanks!

TAC